RELOCATION

            1. Travel Expenses

 

The reimbursement of actual cost, based on the University’s travel and reimbursement rate at the time, up to the equivalent of the cost of the most economical direct airfare(s) from the place of residence at the time of appointment to the University of KwaZulu-Natal for the appointee, spouse/registered domestic partner and legally dependent children.

 

2. Settling-in Allowance

 

Equivalent to 1 (one) month’s salary based on the minimum notch of the senior lecturer scale, payable by cheque within 1 (one) week of assumption of duty.

 

3.  Reimbursement of Relocation Expenses

 

Relocation expenses, up to a maximum of a percentage of the minimum notch of the senior lecturer scale at time of assumption of duty, will be reimbursed subject to the submission of original vouchers.

  

3.1              Local Appointment:

            KwaZulu Natal                                                                      :           10%

RSA beyond KwaZulu Natal                                                 :           20%

 

3.2       Countries Bordering RSA                  :           25%

 

3.3       Overseas/rest of Africa                       :           80%

 

 Such allowance may cover expenses directly attributable to the staff member’s relocation on appointment and may    include:

 

·         the cost of removal of furniture and effects from the old home to the new (including insurance of goods in transit)

·         storage of furniture at either end to a maximum of 3 (three) months

·         applications for visas/work permits/permanent residence, where applicable

·         licensing and re-registration of family vehicle(s)

·         school uniform(s) limited to the cost of 2 (two) sets of clothing per child. 

 

This allowance does not include expenditure for any home refurbishments.  With the exception of applications for visas/work permits/permanent residence, this relocation allowance must be used within 1 (one) year of the staff member’s assumption of duty.

 

4. In respect of fixed term appointments of 2 (two) years and longer, the allowances referred to above shall apply in respect of the overall costs incurred by appointees to relocate to the University and to return to the place from which they were recruited.   This benefit will, in respect of externally funded appointments, be subject to the availability of funds and be refunded by the relevant grant-holder and not the University.

 

 

5. In the event of termination of employment of a permanent staff member before the expiration of 3 (three) years, for reasons other than death or ill health, s/he shall refund such portion of all the relocation allowances paid (travel expenses, settling-in allowance and relocation costs) as is proportionate to the unexpired portion of the said 3 (three) year period.  No relocation allowance back to the original home will be paid.

 

6. In the event of termination of employment of a fixed term appointee prior to the expiration of his/her contract, for reasons other than death or ill health, s/he shall refund such portion of all the relocation allowances paid (travel expenses, settling-in allowance and relocation costs) as is proportionate to the unexpired portion of the contract, including any extensions, up to a total of 3 (three) years.

 

7. Any relocation allowances granted to the staff member or his/her spouse/registered domestic partner by another body/employer/institution, will be deducted from the relocation allowance payable by the University or the external funding body, as applicable.

 

8. Within 12 (twelve) months of confirmation of appointment, permanent staff members only may use any balance in his/her relocation allowance for a return airfare from the University to the place from which s/he was appointed to enable him/her to wind up his/her affairs. 

 

9. This policy also applies to current staff members who are required to relocate to a centre in another metropolitan area.

 

10.  This policy is not applicable to appointees currently residing within the metropolitan area(s) of the centre of appointment.

 

 

 

 


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