LEAVE
The annual leave entitlement of all employees is specified in their contract of employment, but for the majority of employees it is 30 working days per year inclusive of 15 days non-accumulative statutory leave as provided in the Basic Conditions of Employment Act. The annual University Shutdown between Christmas and New Year is not included in the 30 days.

Employees may take their annual leave at any time subject to the prior approval of their line Manager. An employee must however apply for leave in advance to allow for operational planning for the duration of their absence. Applications may be declined where insufficient notice is given.

Employees may not take annual leave during a period of notice of termination of service.

Employees employed before 1 January 2008

All persons employed on a permanent contract before 1 January 2008 shall be entitled to 30 working days of annual leave, inclusive of 15 days of non-accumulative statutory leave.
Employees must utilize their 20 days of non accumulative leave during the calendar year in which it was accumulated. A further grace period until 30 June of the following year shall be granted to utilise this leave, where after the non-accumulative leave for the previous leave cycle (calendar year) shall be automatically forfeited.

Employees may accumulate only 10 days per leave cycle and at any given stage may not have an accumulated leave balance of more than 120 days. Any additional days above the maximum of 120 days will automatically be forfeited.

Employees employed on or after 1 January 2008

Persons employed after 1 January 2008 shall be entitled to 24 working days of annual leave for the first four years of continuous service inclusive of 15 days statutory non-accumulative leave. Persons in this category may only accumulate 8 days per leave cycle up to a maximum of 120 days. Any leave in excess of the maximum permitted shall automatically be forfeited.

Employees must utilize their 16 days of non accumulative leave during the calendar year in which it was accumulated. A further grace period until 30 June of the following year shall be granted to utilize this leave, where after the non-accumulative leave for the previous leave cycle (calendar year) shall be automatically forfeited.

After four continuous/uninterrupted years of service, the leave entitlement shall increase to 30 working days per annum of which ten days may be accumulated up to a maximum of 120 days.

Transitional Annual Leave

Employees who as at 1 January 2008 had in excess of 120 days accumulated leave and who did not wish to encash the days in excess of the maximum of 120 days were permitted to isolate the excess as Transitional Annual leave. The Transitional Leave must be used within a further period of three years (by 1 January 2011) where after it would first be applied to the employee's accumulated leave balance as at 1 January 2011, to bring it up to 120 days and thereafter any remaining balance shall be forfeited.

Employees reaching the age of 55 years in 2008, 2009 and 2010 were permitted to freeze leave balances in excess of 120 days as at 1 January 2008 to be encashed once employee reaches the age of 55 and is entitled to the applicable tax savings.

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